Never upload a replay again. Seriously Seriously .
Never upload a replay again.
Seriously.
Program Management
You’ve got vision.
We’ve got logistics that don’t crumble under pressure.
From scheduling and replay processing, to guest liaising and participant support, we handle the end-to-end operations of your program so you can focus on your zone of genius.
Our System
Our proven system keeps participants engaged and informed — and you focused on leading.
-
We manage internal and participant-facing calendars and set up access so only active participants can join.
🗝️ Monthly scheduling with stakeholders
🗝️ Calendar management
🗝️ Platform lesson/post creation
🗝️ Virtual call tech setup
-
Your participants get access to their call replays on time, every time, along with supporting accessibility features.
📺 Light editing (as needed)
📺 Compressed video/audio files
📺 AI-generated captions and summaries
📺 Uploaded within 1–3 business days
-
We take care of all participant-facing email touchpoints, including regular scheduling updates and timely event reminders.
📡 Monthly event schedule email
📡 Weekly updates
📡 Event reminders
📡 Welcome onboarding sequence setup
-
We coordinate availability, collect assets, and send contracts or support documentation to your guests as needed.
🌐 Calendar coordination
🌐 Info + asset collection
🌐 Contract + invoice management
🌐 Guest support packet
-
From a dedicated support inbox, we offer coverage for access issues, tech hiccups, or any other questions your participants have.
☎️ Support inbox tech setup
☎️ Support Form setup
☎️ Custom response template library
☎️ Response times within 3–5 business days
-
Our feedback form prompts practical insights, and we make sure it’s easily accessible to participants at key touchpoints.
🔮 Feedback Form setup
🔮 Strategic placement
🔮 Submission monitoring
🔮 Escalation of urgent issues
-
Via monthly call or Loom report, we review the upcoming month, share student feedback patterns, + address other action items.
👁️ Calendar planning
👁️ Summary of common feedback themes
👁️ Affiliate payouts/status
👁️ Open logistics needs
Apply Now
We’ll make sure your program is a good fit for our service and be in touch in a few days.
Estimated Completion Time: 3–5 minutes
-
Our end-to-end management service is $2,500 USD per month, with a 3-month initial commitment. If you're running a multi-program ecosystem, it’s just $1,500 for each additional program.
-
Then you’re in great company — that’s how most clients come to us. We bring our operational system to you, “installing” our proven delivery infrastructure and adapting as needed for your particular program.
Our system covers all the fundamental rhythms your program needs for clear and calm scheduling, communication, replays, and guest speakers. No need to worry about organization or lack thereof — you’re about to step into a structure that's been refined across dozens of programs.
-
Month 1 is for discovery and install — we get up to speed with everything happening in your program and begin putting our operational system in place. As of Month 2, we take over full management.
We’re currently accepting new clients. Contracts signed by the 15th of the month qualify for a same-month start.
-
We work with all the major ecourse platforms: Kajabi, Circle, Thinkific, Heartbeat, Skool, Thrivecart Learn, Squarespace Memberships, Podia, and Teachable.
If your platform isn't listed, we're likely still able to support you – many of our processes work across any system and tech stack. Based on your application, we'll confirm compatibility and discuss any platform-specific considerations.
-
Absolutely. We integrate seamlessly with your existing operations. We typically become the dedicated point of contact for all course logistics, and many clients find that bringing us on allows their existing team members to focus on higher-level strategy, content creation, and student engagement. We coordinate directly with your financial team for affiliate payouts, your content team for asset delivery, and anyone else involved in your program ecosystem.
-
Fill out the application to tell us about your business and program. If our service is a good fit, we’ll reach out within a week to set up a sales call and answer any final questions.
From there, we’ll sign the service contract and set up billing, with your first payment due upon signing. Following payments are always due on the first of the month.
Onboarding starts right away. Discovery + install will start same-month for contracts signed by the 15th, or the following month when signed after the 15th.
Frequently Asked Questions
FAQs
Meet Your Arcana Technician
I’m Jess, your Arcana Technician. With 10+ years of behind-the-scenes experience in ecourse setup + delivery, I’ve managed everything from small signature programs to full educational ecosystems, worked with clients earning anywhere from 5- to 7-figures a year, and supported thousands of participants.
